Venue and Lettings Agreement

Conditions relating to Letting of Educational Premises and Grounds

1. Hirers will be held responsible for any damage to premises or property which occurs during or as a result of their use.

2. Hirers must ensure that premises and grounds are left in a clean and tidy state after their use, that all litter is removed and that where items of furniture have been moved they are put back in position at the end of the letting.

3. The School has insurance cover for liabilities which it incurs as a result of letting, but personal accident insurance and any insurance for liabilities incurred by the hirers are the responsibility of hirers themselves.

4. Hirers must ensure that full supervision is provided during lettings, especially of playing fields and the School will not be responsible for any claims which may arise as a result of negligence on the part of the hirers or their supervisors.

5. The School reserves the right to cancel letting arrangements, without notice if necessary. This will be done only in exceptional circumstances, in the event, for example, of the premises being required for a statutory purpose, such as an election. Use of the grounds may, however, be cancelled by the School at any time should it be considered that they are unfit for use.

6. Failure to comply with these conditions may result in the refusal of future requests to hire premises or grounds.

Charges

1. Particulars of the current lettings are available at any of the Authority’s schools. The charges are subject to annual review with effect from 1 April.

2. Concessionary rate lettings charges are suspended at weekends and during school holidays.

3. VAT has been added to the letting charges when sport facilities are use on a casual basis. i.e. Unless the whole series of lettings are booked in advance for at least three calendar months, covering a minimum of ten individual dates at not less than fortnightly intervals and on a basis that the lettings charges will be paid whether or not use takes place on a particular date.